Phases in action: Executing and closing

We've covered the core tasks for the initial phases of the project life cycle: initiating the project and making plans. Now, let's discuss the remaining phases: executing and completing tasks, and closing the project.

  1. Executing and Completing Tasks:
    • Manage the overall progress of the project.
    • Oversee team efforts and ensure everyone knows their tasks, expectations, and deadlines.
    • Remove obstacles and communicate potential delays to the appropriate people.
    • Use meetings, memos, emails, and other communication tools to keep the team informed and on track.
    • Make adjustments to the schedule, budget, and resource allocation as needed, keeping everyone updated.
  2. Closing the Project:
    • Ensure all tasks are completed, including any added during the project.
    • Verify that all invoices are paid, resources are returned, and documentation is submitted.
    • Get confirmation from stakeholders that the final outcome is acceptable.
    • Conduct a retrospective to reflect on what went well and what didn’t, documenting lessons learned for future projects.
    • Share project documentation and final results with stakeholders.
    • Celebrate the team's efforts and formally move on to new projects.

By following the project life cycle, you ensure that the project is well-organized, effectively managed, and completed successfully. The project manager’s role is crucial in guiding the team, communicating with stakeholders, and ensuring the project stays on track.